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1.11 PRINTING PUBLICATIONS

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When you are ready to print a publication, you can print to your computer’s default printer and with the default settings by clicking the Print button on the Standard toolbar. To use a different printer or change the print settings, click Print on the File menu to open the Print dialog box. You can then specify which printer to use, what to print, and how many copies, and you can make other changes to the print settings. Previewing a Publication Before you print a publication, you will almost always want to check how it will look on paper by previewing it. Previewing is essential for multi-page publications but is helpful even for one-page publications. In this view, Publisher shows exactly how each page of the publication will look when printed and displays a Print Preview toolbar to provide tools for checking each page. Tip Tools are unavailable on this toolbar if they are not relevant to your printer. For example, the Color/Grayscale button is unavailable if you don’t have a
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1.9 MULTIPLE OPEN PUBLICATIONS

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  Publisher displays each publication you open in its own program window. You can switch from one open publication to another by clicking the Window menu and switch from one open publication to another by clicking the Window menu and then clicking the name of the publication you want to work with at the bottom of the menu, or by clicking the publication’s Windows taskbar button. If you want to view all the open publications at the same time, you can click either Arrange All or Cascade on the Window menu: ·         The Arrange All command divides your screen space vertically and horizontally as necessary to display a tiled view of all the publication windows. This view is ideal for comparing two publications or for moving or copying elements from one publication to another. ·         The Cascade command layers the publication windows so that all of their bars are visible, but you can see only the publication at the top of the stack. You can bring a different publication to the top o
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1.8 OPENING AND VIEWING PUBLICATIONS

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How you open an existing publication depends on what you are doing in Publisher at the time. You can open a publication in many ways, most of which will be familiar to you from other Microsoft Office system programs: ·       In the Getting Started window, you can click a publication you have recently worked on in the Recent Publications panel on the right side of the window. ·     If the publication, you want to work with is not listed in the Recent Publications panel; you can click From File at the top of the panel to display the Open Publication dialog box. ·     If you are working on one publication and want to open another, you can click the Open button on the Standard toolbar or click Open on the File menu to display the Open Publication dialog box. As with the Save As dialog box, the first time you use the Open Publication dialog box in a Publisher session, the dialog box displays the contents of your Documents folder. To see the contents of a different folder, you use st
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1.7 CUSTOM TEMPLATES

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  If you create a special publication layout that you might want to use for future publications, you can save the publication as a custom template and then use it as the basis for new publications as you would a built-in template. TO SAVE A PUBLICATION AS A TEMPLATE: 1. On the File menu, click menu, click Save As. 2. In the File name box of the Save As dialog box, type a name for the template. 3. Click the Save as type arrow, and then in the list, Click Publisher Template. Publisher displays your default Templates folder. Note: For a template to be available from the My Templates page, it must be stored in the default Templates folder. If you store a template in a different folder, you can browse to that folder and double-click the template file to open a new publication based on the template. 4. If you want to assign the template to a specific category, click the Change button. Select the category from the list or select the current category and type the name of a new ca
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1.6 CLOSING A PUBLICATION

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  If more than one publication is open, you can close the active publication by clicking the Close button at the right end of the title bar. If only one publication is open, clicking the Close button closes the publication and quits Publisher. If you want to close the publication but leave Publisher open, you must click Close on the File menu. Publisher then displays the Getting Started window so that you can choose another publication to work on. In this exercise, you will save a new publication in a new folder. 1. Display the two-page publication based on the Importing document. 2. On the Standard toolbar, click the Save button. The Save As dialog box opens. In the File Name box, Word suggests a possible name for this file. 3. If your Save As dialog box does not display the Navigation Panel, click the Browse Folders button. You can now easily navigate to different locations, change the folder view, and create new folders. 4. Then rename that folder with another name and the
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1.5 SAVING AND CLOSING PUBLICATIONS

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When you create a new publication, it exists only in your computer’s temporary memory until you save it. Even if you will never use a particular publication again, you might want to save it so that you can use it later as the basis for a similar publication. SAVING A NEW PUBLICATION The first time you save a publication, you can click the Save button on the Standard toolbar or click Save or Save As on the File menu. Either action opens the Save As dialog box, where you can assign a name and choose a storage location. In Publisher, the dialog boxes that allow you to navigate to a particular storage location, such as the Save As and Open dialog boxes, are linked. If this is the first time in this Publisher session that you have used one of these dialog boxes, it displays the contents of your Documents folder. Subsequently, it displays the contents of whatever folder you last used. You use standard Windows techniques to navigate to or create other folders. After you save a publicati
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1.4 QUICK PUBLICATION TEMPLATE

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1. Click the Start button, click All apps, then click Ms. Publisher. 2. In the panel of the Getting Started window, under Publication Types, click Quick Publications as shown. Under the publication type heading at the top of the center pane is a list of template categories for the selected publication type, followed by a link to the templates of this type that are available from Office Online. (Clicking the link displays the online templates under the Microsoft Office Online Templates heading rather than opening a separate Internet browser window.) Thumbnails of the available publication templates appear in category order. The right pane displays a larger thumbnail of the selected template, and any available customization options.\ 3. In the category list at the top of the center panel, click Classic Designs. The pane scrolls to display thumbnails of the ready-made classic designs for one-page announcements or cover pages. 4. Scroll the center panel to see the available designs, an
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