1.5 SAVING AND CLOSING PUBLICATIONS


When you create a new publication, it exists only in your computer’s temporary memory until you save it. Even if you will never use a particular publication again, you might want to save it so that you can use it later as the basis for a similar publication.

SAVING A NEW PUBLICATION

The first time you save a publication, you can click the Save button on the Standard toolbar or click Save or Save As on the File menu. Either action opens the Save As dialog box, where you can assign a name and choose a storage location.


In Publisher, the dialog boxes that allow you to navigate to a particular storage location, such as the Save As and Open dialog boxes, are linked. If this is the first time in this Publisher session that you have used one of these dialog boxes, it displays the contents of your Documents folder. Subsequently, it displays the contents of whatever folder you last used. You use standard Windows techniques to navigate to or create other folders.

After you save a publication for the first time, you can save changes simply by clicking the Save button on the Standard toolbar. The new version of the publication then overwrites the previous version.

SAVING A DIFFERENT VERSION OF THE SAME PUBLICATION

If you want to keep both a new version of a publication and the original version, click Save As on the File menu and save a new version with a different name in the same location or with the same name in a different location. (You cannot have two files with the same name in the same folder.) When you save a new version of a publication in this way, the new version is active in Publisher, and the original version is not.

If you want to be sure you can return to a previous version of a publication if you don’t like the results of changes you make, you can save a backup of the publication. Instead of clicking Save in the Save As dialog box, click the Save arrow and then click Save with Backup. Publisher saves a separate copy of the publication in the same folder.

 

 

 




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